- handle sensitive information in a timely and confidential manner
- organize and schedule meetings and appointments involving multiple, complex calendars with limited guidance
- book and manage travel arrangements/logistics, anticipating the likely needs of the business traveler and process expense reports
- schedule and handle logistics for both internal and external meetings&events (eg.conferences, leadership summits) both onsite and remote
- assist with setting meeting agendas
- assist with priority setting and monitor annual operating plan results
- organize plan and take minutes for meetings, review and summarize reports and documents as needed
- act as a professional point of contact for senior internal and external stakeholders, maintain an updated contact list
- maintain ongoing reports, databases, trackers, files, update and organize shared drives/files
- responsible for all aspects of office administration including manage and maintain supplies for office
- actively participate in the Employee Satisfaction Committee, planning events
- at times assist with backing up the receptionist (during sick leave or out of office)
- occassional domestic and international travel required
- full office presence is required
Elvárások:
- 3-5 years of experience in Administrative Assistant roles
- associates degree desired
- fluent English
- excellent communication skills, decision making skills
- strong organizational, administrative and time management skills
- attention to details
- motivation, proactivity
- high level of discretion, integrity and confidentiality
- IT affinity
Egyéb információ az állásról:
Our client is a stable industry-leading American multinational corporation, who is looking for an Executive Assistant. If you have 3-5 years of experience, have good communication, organization skills, attention to details and would like to use your English language knowledge in a working environment, they are looking for you.