Executive Assistant

Tasks

• handle sensitive information in a timely and confidential manner
• organize and schedule meetings and appointments involving multiple, complex calendars with limited guidance
• book and manage travel arrangements/logistics, anticipating the likely needs of the business traveler and process expense reports
• schedule and handle logistics for both internal and external meetings&events (eg.conferences, leadership summits) both onsite and remote
• assist with setting meeting agendas
• assist with priority setting and monitor annual operating plan results
• organize plan and take minutes for meetings, review and summarize reports and documents as needed
• act as a professional point of contact for senior internal and external stakeholders, maintain an updated contact list
• maintain ongoing reports, databases, trackers, files, update and organize shared drives/files
• responsible for all aspects of office administration including manage and maintain supplies for office
• actively participate in the Employee Satisfaction Committee, planning events
• at times assist with backing up the receptionist (during sick leave or out of office)
• occassional domestic and international travel required
• full office presence is required

Requirements

Offers