Administrative Fleet and Maintenance Specialist

• Assist in the scheduling and coordination of fleet maintenance and repair services.
• Maintain accurate records of fleet maintenance, repairs, and inspections.
• Track vehicle status, service schedules, and work orders to ensure timely completion of maintenance tasks
• Reporting, investigation and reporting of insurance cases.
• Manage and update vehicle logs and maintenance databases.
• Liaise with vendors and service providers to ensure necessary repairs and services are completed.
• Prepare and process invoices for fleet-related services and maintenance.
• Monitor and report on fleet fuel consumption, mileage, and maintenance costs.
• Ensure compliance with company policies, regulations, and safety standards related to fleet management.
• Assist in managing vehicle licensing and registration renewals.
• Provide general administrative support, including managing communications, filing, and preparing reports for the Fleet and Maintenance team.
• Help maintain inventory of maintenance parts and supplies.
• Respond to inquiries and requests from team members regarding fleet issues.
• Assist with any other administrative duties as needed to support the smooth operation of the fleet and maintenance team.

• High school diploma or equivalent; associate’s degree or relevant certification preferred.
• Proven experience in administrative or office support roles (previous experience in fleet or maintenance environments a plus).
• Proficiency in English and German.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Knowledge of fleet management software or maintenance tracking systems is a plus.
• Ability to work independently and as part of a team.
• Detail-oriented with strong problem-solving skills.
• Ability to manage time effectively and meet deadlines.

• Opportunities for Advancement: We provide clear pathways for career progression and support your professional growth every step of the way.
• Innovative Work Environment: Join a forward-thinking company where creativity and innovation are celebrated, providing you with exciting challenges and opportunities to make a real impact.
• Competitive Compensation Package: Enjoy a competitive salary and comprehensive benefits package that recognizes your hard work and dedication.
• Continuous Learning and Development: Access to ongoing training programs, workshops, and resources to enhance your skills and knowledge, ensuring you stay ahead in your field.
• Flexible Work Arrangements: Embrace a healthy work-life balance with flexible work arrangements that cater to your individual needs and priorities.
• Recognition and Rewards: Your contributions are valued and recognized through our employee recognition programs and reward initiatives.
• Diverse and Inclusive Culture: Join a diverse and inclusive workplace where everyone's perspectives are valued and respected, fostering a culture of belonging and collaboration.
• Community Engagement Opportunities: Get involved in meaningful community engagement initiatives and volunteer programs that make a positive difference in the world around us.

• Cafe

Welcome to Baton, where we're reshaping the future of linehaul transportation in Europe. As an established progressive leader in the field, Baton prides itself on delivering effective linehaul solutions that foster sustainable growth while championing diversity and equality of opportunity for all. In the fast-paced realm of linehaul logistics, we're constantly evolving, and we're on the lookout for exceptional talents to lead and support our ongoing transformation. At Baton, we recognize that our success lies in the exceptional individuals who form our team.

We are seeking a highly organized and detail-oriented Administrative Fleet and Maintenance Team Specialist to support our fleet and maintenance operations. This role requires efficient administrative skills to help ensure that our fleet vehicles are properly maintained, schedules are followed, and records are accurately kept. The ideal candidate will be able to manage multiple tasks, provide exceptional support to the fleet and maintenance team, and contribute to the smooth operation of the fleet management system.
Join us in our mission to make proactive, straightforward, and responsible decisions that support our colleagues and customers, driving us closer to our shared goals.